Job Description
We are currently seeking a highly organized and proactive Local Administrative Assistant to join our dynamic team in Jacksonville, FL. This is an immediate hiring opportunity for a dedicated professional who thrives in a fast-paced environment and is ready to contribute from day one.
In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication, efficient workflow management, and exceptional service delivery to our local clients and partners.
Why You'll Love Working Here:
- Immediate Start: Join our team without the wait.
- Competitive Pay: Salary range of $45,000 - $55,000 USD.
- Benefits Package: Comprehensive medical, dental, and vision coverage.
- Growth Opportunities: Clear career path for advancement within the company.
Responsibilities
- Manage and prioritize incoming correspondence, including email, phone calls, and mail, ensuring timely responses.
- Coordinate complex schedules and arrange meetings, appointments, and travel logistics for senior staff.
- Prepare, edit, and format business documents, presentations, and reports using Microsoft Office Suite.
- Maintain accurate digital and physical filing systems to ensure easy information retrieval.
- Assist with payroll processing, expense reports, and budget tracking for the department.
- Act as the primary point of contact for local vendors and clients, resolving inquiries professionally.
- Perform general office duties to ensure a clean, organized, and efficient workspace.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration or related field preferred.
- Minimum of 2-3 years of professional experience in an administrative support or clerical role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a focus on accuracy and tone.
- Exceptional organizational skills with the ability to multitask and prioritize tasks effectively.
- Must be willing to work on-site in Jacksonville, FL (no remote work for this position).
- Reliable transportation is required.