Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our team in the heart of Chicago, IL. This is an Immediate Hiring opportunity for a dedicated professional to manage weekend operations and support our executive team. If you thrive in a fast-paced environment and excel at juggling multiple priorities, we want to hear from you.
As part of our weekend operations team, you will play a critical role in ensuring our business runs smoothly even when the office is closed to the general public. You will handle essential administrative tasks that keep our organization efficient and responsive.
Responsibilities
- Manage and screen incoming calls and emails, ensuring urgent matters are escalated immediately.
- Schedule and coordinate weekend meetings, appointments, and conference room bookings.
- Maintain and update digital filing systems and databases with high accuracy.
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite.
- Greet visitors and handle front desk duties during business hours.
- Assist with inventory management and supply ordering as needed.
- Perform light data entry and verification tasks to support internal reporting.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Reliable and available to work weekends (Saturday & Sunday).
- Strong organizational skills with the ability to prioritize tasks effectively.