Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! Premier Office Solutions is seeking a highly organized professional to support our executive office in San Antonio. This full-time, urgent hire position offers competitive compensation and growth opportunities in a fast-paced environment. If you excel at multitasking and thrive in office support roles, apply today to start your career with us!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process payroll, invoices, and expense reports using QuickBooks and Microsoft Office Suite
- Coordinate office logistics including meetings, travel arrangements, and supply inventory
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Prepare detailed reports and presentations using advanced Excel and PowerPoint skills
- Maintain digital filing systems and ensure compliance with record-keeping protocols
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and QuickBooks
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Associate's degree in Business Administration or related field preferred
- Experience with calendar management and travel coordination
- Ability to maintain confidentiality and exercise professional judgment
- Detail-oriented with proven accuracy in data entry and document processing