Job Description
We are seeking a highly organized and detail-oriented Part-Time Data Entry Clerk and Receptionist to join our dynamic team in New York City. This hybrid role offers the perfect blend of administrative precision and front-line customer service, ideal for a candidate looking for a flexible schedule with growth potential.
In this position, you will serve as the first point of contact for our clients, ensuring a professional and welcoming environment while maintaining accurate digital records of all incoming and outgoing communications.
Responsibilities
- Perform Accurate Data Entry: Input, update, and maintain accurate data in company databases, CRM systems, and spreadsheets with a focus on error-free typing.
- Front Desk Management: Answer multi-line phone systems professionally, screen calls, and route messages to the appropriate departments promptly.
- Client Relations: Greet visitors warmly, manage the reception area, and assist with general inquiries to ensure a positive first impression.
- Administrative Support: Handle mail distribution, filing, scanning, and preparing documents for meetings.
- Inventory Management: Assist in tracking office supplies and ordering new materials as needed.
- Report Generation: Compile daily reports from entered data and submit them to the office manager.
Qualifications
- High School Diploma: Minimum requirement; Associate’s degree or equivalent experience is preferred.
- Experience: Previous experience in data entry, receptionist roles, or office administration.
- Typing Speed: Demonstrated ability to type at least 40 WPM with high accuracy.
- Technical Proficiency: Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook) and familiarity with database software.
- Communication Skills: Excellent verbal and written communication skills with a professional demeanor.
- Attention to Detail: Ability to spot discrepancies in data and ensure consistency across all records.