Job Description
We are currently seeking a highly organized and proactive Weekend Administrative Assistant to join our team in Chicago, IL. This is an immediate hiring opportunity for a reliable individual to ensure our administrative operations run smoothly during off-hours. If you excel in a fast-paced environment and are available for weekend shifts, we encourage you to apply.
About the Role:
You will be the face of our operations on weekends, handling essential office duties with precision and professionalism. We value reliability and offer a supportive environment for growth.
Responsibilities
- Manage incoming communications, including phone calls, emails, and mail, during weekend hours.
- Organize and maintain both physical and digital filing systems to ensure easy access to records.
- Assist in scheduling weekend appointments and managing calendars for department heads.
- Prepare reports, presentations, and documents using Microsoft Office Suite.
- Handle basic data entry, invoice processing, and expense tracking.
- Greet visitors and provide exceptional front-desk support.
- Perform inventory checks and assist with supply ordering.
Qualifications
- High school diploma or GED required; Associate's degree or relevant administrative certification is a plus.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize tasks efficiently.
- Must be available to work weekends (Saturday and Sunday) on a consistent schedule.
- Excellent verbal and written communication skills.