Job Description
Are you a highly organized professional looking for a flexible career opportunity? Apex Corporate Services is currently seeking a dedicated Part-Time Receptionist to join our dynamic team. While our primary office is located in San Diego, CA, we offer a unique Flexible Schedule that allows qualified candidates in New York and beyond to join us remotely.
In this role, you will be the first point of contact for our clients and visitors, ensuring a professional and welcoming environment. We value adaptability, excellent communication skills, and a proactive attitude.
Responsibilities
- Front Desk Management: Greet and welcome visitors warmly, answer phone inquiries professionally, and direct calls to appropriate departments.
- Administrative Support: Manage incoming and outgoing mail, handle data entry tasks with 99% accuracy, and maintain the reception area.
- Scheduling & Coordination: Schedule appointments and meetings for team members, coordinate travel arrangements, and manage calendars.
- Customer Relations: Assist clients with inquiries via email and phone, ensuring high levels of customer satisfaction and retention.
- Document Management: Organize and file physical and digital documents, ensuring confidentiality and easy retrieval.
- Inventory Control: Monitor office supply levels and place orders as needed to keep operations running smoothly.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist, administrative assistant, or front-desk role.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a professional telephone manner.
- Flexibility: Ability to work varying shifts, including mornings, afternoons, and occasional weekends as needed.
- Reliability: Punctual, trustworthy, and able to work independently with minimal supervision.