Job Description
Join Metro Office Solutions as a Weekend Administrative Assistant and become the backbone of our dynamic San Jose operations! This unique weekend shift opportunity (Saturday-Sunday) offers competitive pay and a professional environment where your organizational skills shine. We're seeking a detail-oriented professional to manage office workflows, support our executive team, and ensure seamless operations during critical weekend hours. Enjoy flexible scheduling while making a tangible impact in our fast-paced office. If you thrive in structured environments and excel at multitasking, this role is your gateway to career growth in San Jose's thriving administrative sector.
Responsibilities
- Manage incoming communications (phone, email, mail) with exceptional professionalism
- Coordinate complex calendars and schedule high-priority meetings
- Prepare executive reports and maintain confidential digital filing systems
- Oversee office inventory management and vendor coordination
- Process payroll and expense reports with precision
- Support onboarding processes for weekend staff and contractors
- Implement office efficiency improvements for weekend operations
Qualifications
- Minimum 2 years administrative support experience in office environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven ability to handle confidential information with discretion
- Exceptional time management and prioritization skills
- Strong written and verbal communication abilities
- Adaptability to changing priorities during weekend shifts
- Associate's degree or relevant certification preferred