Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Memphis, TN! We're seeking a highly organized professional to provide critical office support during evening hours. This role ensures seamless operations for our municipal services, requiring exceptional attention to detail and proactive problem-solving. Enjoy competitive pay, comprehensive benefits, and the opportunity to serve our community while maintaining a work-life balance. Night shift premium included!
Responsibilities
- Manage incoming communications (calls, emails, correspondence) during night shift hours
- Prepare and distribute official documents, reports, and presentations
- Coordinate scheduling, meeting logistics, and travel arrangements for department heads
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Process invoices, purchase orders, and financial documentation with precision
- Act as primary point of contact for after-hours emergencies and escalated issues
- Support cross-departmental projects with data entry and record-keeping tasks
Qualifications
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience handling sensitive information with discretion
- Ability to work independently with minimal supervision during night shifts
- High school diploma or equivalent; associate's degree preferred