Job Description
Join our dynamic team as a Weekend Administrative Assistant at Global Solutions Group in Miami! We're seeking a highly organized professional to support our operations during weekend shifts. This role offers competitive compensation, a flexible schedule, and the opportunity to work in a fast-paced corporate environment. If you excel at multitasking, possess exceptional communication skills, and thrive in administrative support roles, we want to hear from you. Enjoy weekends off while maintaining a rewarding career path with growth opportunities.
Responsibilities
- Manage executive calendars and coordinate complex meeting arrangements across departments
- Process confidential documents, correspondence, and sensitive information with discretion
- Handle high-volume phone systems and triage external/internal communications
- Coordinate office logistics including procurement, inventory management, and vendor relations
- Prepare detailed reports, presentations, and data-driven analytics for leadership
- Support onboarding processes for new weekend staff and coordinate training schedules
- Implement digital filing systems and ensure document security compliance
- Act as primary liaison for weekend emergency response protocols
Qualifications
- Minimum 3 years of administrative support experience with weekend shift availability
- Proficiency in Microsoft Office Suite (Advanced Excel, PowerPoint, Word)
- Experience with CRM systems (Salesforce) and document management platforms
- Exceptional written and verbal communication skills in English and Spanish
- Proven ability to manage competing priorities under tight deadlines
- Professional certification in office administration (preferred)
- Knowledge of HIPAA compliance protocols for document handling
- Valid Florida driver's license for occasional errands (mileage reimbursed)