Job Description
We're seeking an exceptional Receptionist to join our dynamic team immediately! As the first point of contact for our prestigious downtown Indianapolis office, you'll embody professionalism while managing high-volume call traffic, coordinating complex schedules, and providing seamless administrative support. This urgent opening offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. If you thrive in fast-paced settings and possess polished communication skills, we want to hear from you!
Responsibilities
- Manage multi-line phone system with 50+ daily calls and prioritize communications
- Coordinate executive calendars, meeting logistics, and international travel arrangements
- Process incoming/outgoing mail, packages, and courier services
- Maintain reception area excellence with daily tidiness and supply management
- Assist with onboarding processes including badge creation and workspace setup
- Support HR initiatives including interview coordination and new hire paperwork
- Implement office security protocols including visitor management and access control
Qualifications
- 3+ years corporate receptionist or executive administrative experience
- Expertise in Microsoft Office Suite with advanced calendar management skills
- Proven ability to manage competing priorities in high-pressure environments
- Proficient with VoIP systems (RingCentral/Ooma) and digital scheduling tools
- Exceptional written/verbal communication with polished business etiquette
- Ability to maintain confidentiality and handle sensitive information discreetly
- Valid Indiana driver's license with clean driving record (occasional errands)