Job Description
We're seeking a dynamic Local Office Assistant to join our Chicago team immediately! This urgent opening offers a chance to become the backbone of our fast-paced office environment. If you're a proactive multitasker with a passion for administrative excellence, we want you on board. Enjoy competitive benefits, flexible scheduling options, and a supportive culture that values your contributions. Apply now to start your career with us!
Responsibilities
- Manage daily office operations including incoming calls, mail, and visitor reception
- Coordinate calendars, meetings, and travel arrangements for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders accurately
- Support HR functions onboarding, scheduling, and documentation
- Order office supplies and maintain inventory management systems
- Assist with special projects and event coordination as needed
Qualifications
- Minimum 2 years administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask effectively in fast-paced environments
- Associate degree or equivalent professional certification preferred
- Experience with office equipment (copiers, scanners, phone systems)