Job Description
Are you the friendly face our clients see first? Apex Business Solutions is urgently seeking a highly organized and professional Receptionist to join our dynamic team in Portland, Oregon. We are looking for someone who thrives in a fast-paced environment and is ready to make an immediate impact on our office culture.
In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a welcoming and efficient experience. If you are looking for an urgent hiring opportunity with growth potential and a supportive team, we want to hear from you!
Responsibilities
- Manage the front desk reception area with a professional, welcoming, and courteous demeanor at all times.
- Screen, answer, and route incoming calls while managing a high volume of inquiries professionally.
- Schedule and coordinate appointments, meetings, and conference room bookings using calendar software.
- Sort, distribute, and log incoming mail, packages, and deliveries promptly.
- Assist with basic data entry, filing, and general administrative support tasks to keep operations smooth.
- Maintain office supplies inventory and coordinate with vendors for restocking.
- Ensure the reception area is always tidy, organized, and presentable.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration or related field is a plus.
- Proven experience as a Receptionist, Front Desk Coordinator, or in a similar administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Exceptional verbal communication and interpersonal skills with a focus on customer service.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Must be detail-oriented, reliable, and able to handle confidential information with discretion.