Job Description
We are seeking a dynamic and detail-oriented Receptionist to join our growing team. This is an urgent hiring opportunity for a professional who thrives in a fast-paced environment. We are expanding our operations across the Raleigh and Virginia areas and are looking for a dedicated individual to manage our front desk and administrative operations with a flexible schedule.
In this role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming and efficient experience. You will work closely with our management team to streamline office operations and support our business objectives. If you are organized, friendly, and ready for immediate employment, we want to hear from you.
Why Join Us?
- Flexible Schedule: Choose shifts that fit your lifestyle.
- Competitive Pay: Earn $18.00 - $23.00 per hour based on experience.
- Growth Opportunities: Clear career paths within administrative services.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, answer multi-line phone systems, and direct inquiries to the appropriate staff members.
- Appointment Scheduling: Manage calendars for management staff, schedule appointments, and coordinate meeting rooms efficiently.
- Administrative Support: Handle incoming and outgoing mail, distribute packages, and manage daily office correspondence.
- Customer Service: Assist clients and customers with inquiries, resolving issues promptly and maintaining a positive image of the company.
- Record Keeping: Maintain accurate and organized filing systems, both digital and hard copy, for easy retrieval.
- Office Maintenance: Monitor office supplies inventory and coordinate with vendors for restocking to ensure smooth daily operations.
- Virginia & Raleigh Coordination: Assist in coordinating logistics for off-site events or meetings in Virginia locations when required.
Qualifications
- Experience: Proven experience as a Receptionist, Front Desk Clerk, or in a similar administrative role.
- Education: High school diploma or GED required; additional certification in office administration is a plus.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with modern phone systems (e.g., Avaya, RingCentral).
- Communication: Excellent verbal and written communication skills with a polite and professional phone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy office environment.
- Availability: Must be available to work flexible hours, including mornings, afternoons, and some weekends if necessary.
- Transportation: Must have reliable transportation for potential travel between Raleigh, NC and Virginia locations.