Job Description
We are looking for a dynamic and organized Office Assistant to join our team in Philadelphia, PA. This is an urgent hiring opportunity for a motivated professional ready to contribute to our daily operations and administrative success. You will play a crucial role in ensuring our office runs efficiently, supporting management, and providing exceptional front-desk service.
Why Join Us?
- Competitive hourly wage ($18.00 - $22.00).
- Opportunity for immediate start and long-term career growth.
- Modern work environment with a collaborative team culture.
- Comprehensive training provided for all new hires.
Responsibilities
- General Administration: Answer incoming calls, greet visitors, and manage the front desk reception area to ensure a professional image.
- Data Management: Perform accurate data entry, file management, and maintain organized digital and physical records.
- Communication: Draft and distribute emails, memos, and letters; coordinate inter-departmental communications.
- Scheduling: Assist in scheduling meetings, booking conference rooms, and managing calendars for senior staff.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to prevent downtime.
- Event Support: Assist in organizing company events, meetings, and team-building activities.
- Document Handling: Prepare and proofread documents, reports, and presentations using Microsoft Office Suite.
Qualifications
- Education: High School Diploma or GED required; Associate's degree preferred.
- Experience: 1-3 years of experience in an administrative or office support role.
- Skills: Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
- Soft Skills: Excellent written and verbal communication skills; strong attention to detail and organizational abilities.
- Behavioral: Ability to work independently as well as part of a team; professional demeanor with a positive attitude.
- Technical: Familiarity with basic office equipment (printers, scanners, fax machines).