Job Description
Join our dynamic team as a Receptionist in San Jose and become the first point of contact for our innovative clients! We offer a flexible schedule to support work-life balance while delivering exceptional administrative support. This role is perfect for a polished professional who thrives in fast-paced environments and values career growth. Enjoy modern amenities, collaborative culture, and competitive benefits in the heart of Silicon Valley.
Responsibilities
- Manage incoming calls, emails, and visitors with exceptional professionalism
- Coordinate complex calendar scheduling across multiple departments
- Process incoming/outgoing mail and manage office supply inventory
- Assist with onboarding preparation and new hire orientation
- Maintain organized digital filing systems and confidential records
- Support event planning and meeting logistics for 50+ attendees
- Collaborate with team to resolve administrative challenges proactively
Qualifications
- 3+ years of front desk or reception experience in corporate settings
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and multitasking abilities
- Proven experience with CRM systems (Salesforce preferred)
- Professional demeanor with strong customer service orientation
- Ability to work flexible hours including occasional evenings
- Associates degree in Business Administration or related field