Job Description
We are seeking a dedicated and detail-oriented Office Assistant to join our growing team in San Jose, CA. This is an urgent hiring opportunity for a professional who excels in a fast-paced environment and values workplace flexibility.
In this role, you will be the face of our company, ensuring our daily operations run efficiently while providing top-tier support to our staff and clients. We pride ourselves on a modern, collaborative culture and offer a competitive compensation package.
Why Join Us?
• Competitive Pay: $18 - $22 per hour.
• Flexible Schedule: Accommodating work-life balance.
• Professional Growth: Opportunities for advancement within the organization.
Responsibilities
- Greet and Direct: Welcome visitors and direct them to the appropriate department or person in a professional and courteous manner.
- Communication Management: Answer incoming phone calls, screen and route them, and take accurate messages.
- Administrative Support: Handle data entry, manage filing systems, and maintain organized digital and physical records.
- Scheduling: Assist in scheduling appointments, meetings, and managing the office calendar.
- Office Supplies: Monitor inventory levels and order necessary office supplies to ensure the workspace is well-stocked.
- Event Coordination: Support the planning and execution of company events and team gatherings.
Qualifications
- Education: High school diploma or GED required; Associate's degree preferred.
- Experience: Proven experience in an office administration or support role is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong attention to detail and the ability to multitask effectively.
- Flexibility: Willingness to adapt to a flexible schedule and varying daily tasks.