Job Description
We are seeking a highly organized and proactive Office Assistant to support our growing team in the heart of San Jose, California. This is an urgent hiring opportunity for a dedicated professional who thrives in a fast-paced environment. We pride ourselves on offering a flexible schedule to accommodate your lifestyle while maintaining high operational standards.
Why Join Us?
- Competitive hourly wage ($20 - $28/hour).
- Flexible working hours tailored to your needs.
- Opportunity for growth within a dynamic organization.
- Modern office environment with excellent amenities.
If you are looking for a stable role with the autonomy to manage daily office operations, we want to hear from you.
Responsibilities
- Manage incoming communications, including emails and phone calls, ensuring professional and timely responses.
- Coordinate and schedule meetings, appointments, and travel arrangements for management.
- Prepare and distribute internal memos, reports, and presentations with high attention to detail.
- Maintain and update physical and digital filing systems and records.
- Greet visitors and provide exceptional front-desk support and reception services.
- Assist with data entry, invoice processing, and general inventory management.
- Support the HR department with onboarding paperwork and documentation.
Qualifications
- High school diploma or equivalent required; associate degree or certificate in Office Administration preferred.
- Proven experience as an Office Assistant or in a similar administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively in a busy office.
- Reliable transportation is a plus.
- Must be available for a flexible schedule as needed.