Job Description
Overview
We are seeking a highly organized and efficient Data Entry Clerk & Receptionist to join our dynamic team in San Francisco, California. This is a fantastic opportunity to combine your administrative prowess with your love for data accuracy. You will be the first point of contact for our clients while managing critical data systems, ensuring our operations run smoothly and efficiently.
Why Join Us?
At Horizon Administrative Services, we value precision and professionalism. As a key member of our team, you will enjoy a collaborative work environment, comprehensive benefits, and opportunities for professional growth.
Responsibilities
- Data Management: Accurately input and maintain customer and company data into our CRM systems and databases with a focus on speed and precision.
- Front Desk Operations: Manage the front desk reception, answer incoming calls, screen and direct inquiries, and greet visitors in a professional and welcoming manner.
- Data Verification: Perform daily data verification to ensure 100% accuracy, correcting errors and maintaining data integrity across all platforms.
- Administrative Support: Assist with scheduling, calendar management, and coordinating meetings for senior staff.
- Documentation: Prepare, organize, and file physical and digital documents, including invoices, reports, and correspondence.
- Customer Service: Provide exceptional customer service by addressing client needs and resolving inquiries promptly.
- Inventory Control: Assist in tracking office supplies and inventory levels as needed.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of experience in data entry, reception, or general administrative support.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with database software or CRM systems.
- Typing Speed: Fast typing speed (45+ WPM) with high accuracy.
- Communication: Excellent verbal and written communication skills in English.
- Attention to Detail: Strong ability to focus on details and maintain a high level of accuracy.
- Soft Skills: Professional demeanor, ability to multitask in a fast-paced environment, and strong problem-solving skills.