Job Description
Join our dynamic team at Premier Business Solutions as we urgently seek a detail-oriented Office Assistant to support our Phoenix operations. This critical role demands exceptional organizational skills and a proactive approach to office management. You'll be the backbone of our daily operations, ensuring seamless workflow and a productive environment. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply immediately. Position starts immediately!
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, mail) with professionalism and efficiency
- Perform data entry, file maintenance, and document management tasks
- Assist with office supply inventory, procurement, and vendor coordination
- Support HR functions including onboarding paperwork and record-keeping
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate travel arrangements and expense reports for staff
- Maintain a clean, organized, and welcoming office environment
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of office administration or support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Proactive problem-solving and customer service mindset