Job Description
Join our dynamic team at Jacksonville Business Solutions as we urgently seek a detail-oriented Office Assistant to support our growing operations. This is a fantastic opportunity for a motivated professional to thrive in a fast-paced environment while providing essential administrative support. Enjoy competitive compensation, comprehensive benefits, and a chance to make an immediate impact in our Jacksonville headquarters.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute confidential documents, reports, and presentations
- Maintain organized filing systems both physical and digital
- Assist with office supply inventory management and procurement
- Support HR functions including onboarding paperwork and data entry
- Coordinate travel arrangements and expense reports
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor with customer service mindset