Job Description
Join our dynamic team at Metropolitan Solutions Group where flexibility meets opportunity! We're urgently seeking a highly organized Local Administrative Assistant to support our Indianapolis operations. This role offers a flexible schedule with core hours (9 AM - 3 PM), allowing you to maintain work-life balance while making a significant impact. As the backbone of our office, you'll ensure seamless daily operations and contribute to our mission of excellence in community services.
Responsibilities
- Manage calendars, coordinate meetings, and handle correspondence for department heads
- Process invoices, expense reports, and financial documentation with precision
- Act as primary point of contact for internal/external stakeholders via phone and email
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Coordinate office logistics including supply inventory and equipment maintenance
- Support HR processes including onboarding documentation and scheduling interviews
- Assist in event planning for community outreach programs and internal functions
Qualifications
- 3+ years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Acuity) preferred
- Ability to multitask and prioritize tasks under tight deadlines
- Proven problem-solving skills with a customer-service mindset
- High school diploma required; Associate's degree preferred