Job Description
Join our dynamic team as a Local Administrative Assistant in Indianapolis! We're urgently seeking a highly organized professional with exceptional communication skills to support our operations in the heart of Indiana. Enjoy a flexible schedule while making a tangible impact in a fast-paced environment. This is your opportunity to grow with a forward-thinking company that values work-life balance and professional development.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for department leadership
- Handle confidential information with discretion and maintain accurate digital filing systems
- Process invoices, expense reports, and purchase orders with meticulous attention to detail
- Serve as primary point of contact for internal/external communications via phone, email, and chat
- Prepare professional correspondence, reports, and presentation materials using MS Office Suite
- Coordinate office activities including supply inventory, equipment maintenance, and vendor relationships
- Support special projects and event planning for community engagement initiatives
Qualifications
- Minimum 2 years of administrative support experience in a local business environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional time management skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities with polished professional demeanor
- Proven experience handling confidential data and sensitive matters
- Associates degree in Business Administration or related field preferred
- Ability to work independently with flexible schedule (hybrid/remote options available)
- Residency in Indianapolis metro area strongly preferred