Job Description
Join our dynamic team at Coastal City Solutions as an Administrative Assistant in Virginia Beach! We're urgently seeking a detail-oriented professional to support our daily operations with exceptional organizational skills. Enjoy a flexible schedule while making a tangible impact in our community-focused environment. This hybrid role offers competitive compensation and growth opportunities in one of Virginia's most vibrant coastal cities.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders using accounting software
- Prepare, edit, and distribute correspondence, reports, and presentations
- Coordinate office logistics including supply inventory and vendor relationships
- Support HR functions onboarding new hires and maintaining personnel records
Qualifications
- Minimum 3 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, QuickBooks)
- Associate's degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision while maintaining flexibility