Job Description
Join our dynamic team at Coastal Business Solutions as we expand our Virginia Beach operations! We're seeking a highly motivated Executive Administrative Assistant to support our C-suite executives with precision and professionalism. This urgent opening requires immediate availability to ensure seamless office operations during our critical growth phase. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills truly shine.
Responsibilities
- Manage executive calendars, scheduling complex meetings and travel arrangements
- Prepare and edit confidential correspondence, reports, and presentations
- Coordinate cross-departmental projects and track key deliverables
- Serve as primary point of contact for internal and external stakeholders
- Oversee office supply inventory and vendor relationships
- Process expense reports and assist with budget tracking
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Minimum 3 years of executive administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong organizational skills with attention to detail
- Experience managing executive calendars and complex scheduling
- Ability to thrive in fast-paced, deadline-driven environments
- Associate's degree or relevant certification required