Job Description
We're urgently seeking a highly motivated Administrative Assistant to join our dynamic team in Indianapolis. This full-time position offers exceptional flexibility in scheduling, including remote/hybrid options. You'll be the backbone of our operations, supporting executives and coordinating critical business functions. If you're organized, tech-savvy, and thrive in fast-paced environments, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare and edit correspondence, reports, and presentation materials
- Oversee office inventory management and procurement processes
- Coordinate travel arrangements and expense reports
- Support onboarding processes for new team members
- Maintain confidential records with strict data security protocols
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Proven ability to handle sensitive information with discretion
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Flexibility to adapt to changing priorities and deadlines