Job Description
We are seeking a highly organized Administrative Assistant to join our dynamic team in Sacramento. This urgent, immediate hire position offers a competitive salary and the opportunity to support critical municipal operations. The ideal candidate will be a proactive professional with exceptional multitasking skills and a passion for public service.
Key Responsibilities: Provide comprehensive administrative support to department heads, manage office workflows, maintain confidential records, coordinate inter-departmental communications, and ensure efficient daily operations. This role is perfect for someone who thrives in fast-paced environments and values precision.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Prepare, edit, and distribute official correspondence and reports
- Maintain digital and physical filing systems with strict confidentiality protocols
- Handle incoming communications (phone, email, in-person) with professionalism
- Assist in budget tracking and expense report processing
- Coordinate office supplies inventory and procurement
- Support onboarding processes for new administrative staff
Qualifications
- Minimum 2 years of administrative support experience in a government or corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage sensitive information with discretion
- Proven experience coordinating complex schedules
- Associate's degree or equivalent professional certification preferred