Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our elite team in the heart of Washington, DC. This is an urgent hiring opportunity for a detail-oriented professional who thrives in a fast-paced environment and excels at supporting senior leadership. If you are looking for a role where your organizational skills make a tangible impact, we want to hear from you.
At Capitol Horizon Group, we pride ourselves on efficiency and professionalism. As part of our administrative team, you will be the backbone of our operations, ensuring seamless communication and logistical excellence.
Responsibilities
- Calendar & Scheduling: Manage complex calendars for executives, coordinate meetings, and prepare detailed itineraries.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone, email, and in-person.
- Travel Management: Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Document Control: Prepare, proofread, and distribute correspondence, reports, and presentations with a high degree of accuracy.
- Office Operations: Oversee office supplies inventory, manage mail services, and maintain a professional reception area.
- Data Entry: Maintain accurate databases and records using Excel and CRM software.
Qualifications
- Education: Associate’s degree in Business Administration, Office Management, or a related field is preferred.
- Experience: Minimum of 2-3 years of experience as an Administrative Assistant or Office Clerk.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Exceptional time management skills with the ability to prioritize tasks in a high-pressure setting.
- Problem Solving: Ability to anticipate needs and resolve issues proactively.