Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Fresno, California. This is an urgent hiring opportunity for a dedicated professional who excels in a fast-paced environment. We offer a flexible schedule and a collaborative culture where your contributions matter.
As the face of our organization, you will be responsible for ensuring smooth office operations, managing communications, and providing top-tier support to our medical and administrative staff.
Responsibilities
- Manage incoming and outgoing communications, including phone calls, emails, and mail.
- Schedule and coordinate appointments, meetings, and travel arrangements for senior staff.
- Prepare, proofread, and distribute correspondence, reports, and presentations.
- Maintain accurate and up-to-date filing systems, both electronic and physical.
- Assist with data entry, payroll processing, and basic bookkeeping tasks.
- Greet visitors and clients in a professional manner, directing inquiries appropriately.
- Order and maintain office supplies and equipment inventory.
Qualifications
- High school diploma or equivalent required; Associate degree or certificate in business administration preferred.
- Proven experience (1-2 years minimum) in an administrative or clerical role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills with a focus on customer service.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Ability to work independently and as part of a team within a flexible schedule.