Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic Austin team! As the backbone of our office operations, you'll ensure seamless day-to-day functions while supporting our growing business. If you're proactive, detail-oriented, and thrive in fast-paced environments, this urgent opportunity is your next career move. Enjoy competitive benefits, professional growth, and a collaborative workplace culture in the heart of Texas.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive team
- Handle incoming communications, emails, and phone inquiries professionally
- Coordinate office operations including supply inventory and vendor management
- Prepare and distribute correspondence, reports, and confidential documents
- Support HR functions onboarding, records management, and compliance
- Organize meetings and events with catering and logistics coordination
- Maintain digital and physical filing systems with meticulous accuracy
Qualifications
- 3+ years of administrative support experience in corporate settings
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong verbal/written communication and interpersonal skills
- Ability to handle confidential information with discretion
- Associate degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello)