Job Description
Join our prestigious downtown firm as the first point of contact for high-profile clients and partners. We're seeking a polished, tech-savvy receptionist to manage a bustling office environment while embodying our commitment to excellence. This role offers growth potential in administrative leadership within a supportive team culture.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Coordinate executive schedules, meeting room bookings, and travel arrangements
- Process incoming/outgoing mail, packages, and office supply inventory
- Execute visitor protocols including badge issuance and escort services
- Support HR initiatives onboarding new hires and maintaining personnel records
- Oversee office equipment maintenance and vendor service contracts
- Assist with event planning and logistical coordination for client meetings
Qualifications
- 3+ years of executive receptionist or front desk experience in professional services
- Proficiency with Microsoft Office Suite (Outlook, Excel, Word) and scheduling tools
- Exceptional written/verbal communication and conflict resolution skills
- Ability to maintain composure under pressure with competing priorities
- Valid driver's license with clean driving record (occasional errands)
- Associate's degree or equivalent professional certification
- Experience with badge access systems and office security protocols
- Spanish language proficiency preferred for diverse client interactions