Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our Jacksonville office after hours. This role offers a competitive hourly rate, comprehensive benefits, and opportunities for career growth in a supportive environment. If you thrive in nighttime settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage incoming communications, including calls, emails, and correspondence during night hours
- Coordinate scheduling, travel arrangements, and document preparation for executive teams
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Process payroll, expense reports, and invoices using advanced software systems
- Serve as primary point of contact for urgent after-hours requests and escalations
- Prepare detailed reports and presentations for daily morning briefings
Qualifications
- Minimum 2 years of administrative experience in office support roles
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Ability to work independently with minimal supervision during night shifts
- Strong written and verbal communication skills
- Experience with administrative software (e.g., QuickBooks, SAP)
- High school diploma or equivalent; associate's degree preferred