Job Description
Join Metro Dynamics Group as a Senior Administrative Assistant and become the backbone of our dynamic Chicago operations! We're seeking a highly organized professional to support our executive team with exceptional coordination and communication skills. Enjoy a flexible schedule with hybrid work options in our downtown Chicago office, competitive benefits, and growth opportunities in a collaborative environment. If you thrive in fast-paced settings and excel at streamlining office workflows, we want you on our team!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Act as primary point of contact for internal and external stakeholders with professional communication
- Lead onboarding processes and provide administrative support to new hires
- Coordinate departmental events and maintain organized digital filing systems
- Assist in budget tracking and expense report processing
Qualifications
- 3+ years of administrative support experience, preferably in corporate or executive settings
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and office management software
- Exceptional organizational skills with attention to detail and multitasking abilities
- Strong written and verbal communication skills with professional demeanor
- Experience coordinating complex schedules and logistics
- Associate's degree or equivalent administrative certification required
- Ability to adapt to changing priorities with a flexible, solutions-oriented approach