Job Description
Welcome to Horizon Executive Services, where professionalism meets efficiency. We are currently seeking a dedicated and personable Receptionist to join our vibrant team in San Jose, California. We pride ourselves on offering a stable work environment with a competitive compensation package, including weekly paychecks to ensure you are rewarded for your hard work every week.
As the first point of contact for our clients and employees, you will play a crucial role in setting the tone for our company culture. If you are an organized individual with excellent communication skills and a passion for customer service, we want to meet you.
What We Offer:
- Weekly Pay Schedule: Get paid every Friday with no waiting.
- Competitive Compensation: $18 - $22 per hour based on experience.
- Comprehensive Benefits: Medical, dental, and vision insurance available after 90 days.
- Paid Time Off: Vacation and sick leave accrual.
- Professional Development: Opportunities for growth within the organization.
Responsibilities
- Greet and welcome visitors and clients in a professional and courteous manner, ensuring a positive first impression.
- Answer, screen, and forward incoming phone calls, taking detailed messages when necessary.
- Manage the front desk operations, including mail sorting, package handling, and maintaining a tidy reception area.
- Perform data entry tasks, update client databases, and maintain accurate office records.
- Schedule appointments and manage the executive calendar using Microsoft Outlook.
- Assist with administrative projects, including filing, photocopying, and preparing meeting materials.
- Handle incoming inquiries and direct them to the appropriate department or staff member.
Qualifications
- High school diploma or equivalent (GED) required.
- Minimum of 1-2 years of professional receptionist or administrative support experience.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a focus on customer service.
- Ability to multitask effectively in a fast-paced, dynamic office environment.
- Professional appearance and demeanor at all times.
- Experience with phone systems and basic office equipment.