Job Description
We are seeking a highly organized and reliable Night Shift Administrative Assistant to join our team in Oakland, North Carolina. This role is essential to our operations, providing critical support during our evening hours. We pride ourselves on offering a dynamic work environment with a flexible schedule that allows for a healthy work-life balance.
In this position, you will be the face of our company during the night, managing communications and ensuring administrative processes run smoothly. If you are looking for a stable position in a supportive environment with competitive pay, we want to hear from you.
Responsibilities
- Communication Management: Handle incoming phone calls, emails, and inquiries during the night shift, ensuring timely and professional responses.
- Data Entry & Records: Maintain accurate digital and physical records, perform data entry tasks, and ensure all documentation is up-to-date.
- Scheduling: Assist with scheduling appointments, meetings, and shift rotations for the night team.
- Reporting: Generate and compile nightly operational reports and summaries for management review.
- Office Maintenance: Monitor office security, manage inventory supplies, and perform light filing and mail sorting duties.
- Vendor Coordination: Communicate with external vendors or service providers as needed during off-hours.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Previous experience in an administrative role is required; experience in night shift operations is a plus.
- Availability: Must be available to work night shifts (e.g., 10:00 PM - 6:00 AM or similar).
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn internal software quickly.
- Attributes: Strong attention to detail, exceptional organizational skills, and the ability to work independently.
- Communication: Excellent verbal and written communication skills.