Job Description
Join a Dynamic Team in Philadelphia, PA
We are seeking a highly organized and proactive Administrative Assistant to support our growing operations. This is a full-time opportunity that offers a flexible schedule and the chance to work in a fast-paced, collaborative environment. If you excel at multitasking and thrive in a role where your organizational skills make a direct impact, we want to hear from you.
As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office, managing communications, and assisting senior leadership with various administrative tasks.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives and staff.
- Communication Management: Screen and direct incoming calls, emails, and correspondence, ensuring timely responses and accurate record-keeping.
- Document Preparation: Draft, proofread, and edit memos, reports, presentations, and other business documents using MS Office Suite.
- Project Coordination: Assist in the planning and execution of company events, training sessions, and internal projects.
- Office Administration: Maintain office inventory, order supplies, and oversee basic reception duties to ensure a professional environment.
- Data Management: Update and maintain electronic and physical filing systems, databases, and records with high accuracy.
Qualifications
- Education: High school diploma or GED required; Associate degree or certificate in Business Administration preferred.
- Experience: Minimum of 2-3 years of professional administrative experience.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Flexibility: Willingness to adapt to changing priorities and a flexible schedule as needed.