Job Description
We are currently seeking a highly organized and welcoming Receptionist to join our team in Denver, CO. As the face of Apex Corporate Solutions, you will be responsible for managing our front office operations and ensuring that our clients and employees experience a seamless and professional environment. This is an urgent hiring opportunity for a dedicated professional ready to contribute to a dynamic team.
In this role, you will serve as the primary point of contact for all visitors and incoming communications. We are looking for someone who excels in multitasking, possesses a polished professional demeanor, and is committed to maintaining the highest standards of customer service.
Responsibilities
- Front Desk Management: Greet all visitors and guests warmly, ensuring a professional first impression and directing them to the appropriate department or personnel.
- Communication Hub: Answer, screen, and forward incoming phone calls with efficiency. Take detailed messages and ensure they are relayed promptly.
- Administrative Support: Manage the company calendar, schedule appointments, and coordinate meeting rooms. Prepare necessary materials for meetings and take minutes when required.
- Mail & Distribution: Receive and distribute incoming mail, packages, and deliveries. Handle outgoing mail and courier services.
- Database & Data Entry: Maintain accurate and up-to-date records in the CRM system. Perform routine data entry tasks and file management.
- Office Maintenance: Monitor office supplies levels and coordinate with vendors for restocking. Ensure the reception area is tidy and presentable at all times.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certificate in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Interpersonal: Strong customer service orientation with the ability to interact with diverse personalities and clients.
- Organization: Exceptional time management skills and the ability to prioritize tasks in a fast-paced environment.