Job Description
Join Our Dynamic Team as a Receptionist & Office Support Specialist!
Are you a friendly, organized professional who thrives in a fast-paced environment? Horizon Business Solutions is seeking a dedicated Receptionist to be the face of our company. We pride ourselves on delivering exceptional service, and we need someone with a positive attitude and strong communication skills to help us maintain our high standards.
In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a welcoming and efficient experience. You will play a key role in our daily operations, managing administrative tasks that keep our office running smoothly.
Why Join Us?
- Competitive hourly wage ($18 - $25/hr)
- Comprehensive benefits package (Health, Dental, Vision)
- Professional growth opportunities within the company
- Supportive and collaborative work culture
If you are ready to make a great first impression and grow your career in administrative support, we want to hear from you!
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, directing them appropriately and answering phones with excellent customer service.
- Administrative Support: Handle incoming and outgoing mail, manage the company calendar, and assist with data entry and filing.
- Scheduling: Coordinate appointments and meetings for management staff, ensuring rooms are set up and agendas are distributed.
- Office Supplies: Monitor inventory levels for office supplies and kitchen amenities, placing orders as needed to keep the office stocked.
- Vendor Relations: Liaise with service providers (e.g., maintenance, cleaning) to ensure the facility is well-maintained.
- Customer Service: Address inquiries from clients and employees promptly and professionally via phone or email.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certificate in Business Administration preferred.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Communication: Exceptional verbal and written communication skills; bilingual (Spanish) is a plus but not required.
- Interpersonal: Professional, friendly, and approachable personality with a strong attention to detail.
- Organization: Ability to multitask effectively and prioritize tasks in a busy office environment.