Job Description
We are seeking a highly organized and welcoming Receptionist & Office Support Specialist to join our dynamic team in the heart of San Jose, CA. As the first point of contact for our clients and visitors, you will play a pivotal role in shaping our company’s image and ensuring seamless office operations. We pride ourselves on a collaborative culture and offer a competitive benefits package.
Join us and become the friendly face that keeps our business running smoothly every day.
Responsibilities
- Manage the front desk operations, including greeting visitors with a warm smile, answering multi-line phones, and directing inquiries to the appropriate team members.
- Schedule and coordinate internal and external meetings, ensuring conference rooms are properly set up and audio-visual equipment is tested before each session.
- Handle incoming and outgoing mail, packages, and deliveries with absolute accuracy and professionalism.
- Assist with essential administrative tasks such as data entry, digital filing, expense reporting, and inventory management for office supplies.
- Maintain the cleanliness and organization of the reception area, waiting lounge, and common workspaces to ensure a professional environment.
- Act as the primary liaison between departments to facilitate clear and efficient communication flow.
- Process invoices and manage petty cash as required.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Minimum of 1-2 years of professional front desk or administrative support experience.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with a polished, professional demeanor.
- Ability to multitask effectively in a fast-paced, dynamic environment without losing attention to detail.
- Strong problem-solving skills and a proactive attitude toward guest satisfaction.