Job Description
Are you the friendly face that makes a great first impression?
We are seeking a highly organized and professional Receptionist to be the welcoming heartbeat of our dynamic Oakland office. In this pivotal role, you will serve as the primary point of contact for our clients and visitors, ensuring a smooth and efficient front-desk operation. We pride ourselves on a collaborative culture and are looking for someone who thrives in a fast-paced environment and brings a proactive attitude to office administration.
Why Join Us?
• Competitive salary and comprehensive benefits package.
• Opportunity to work in a modern, innovative office environment in the heart of Oakland.
• Professional development and growth opportunities.
• Supportive team culture focused on employee well-being.
Responsibilities
- Greet and welcome visitors with a professional and warm demeanor, managing the front desk check-in process efficiently.
- Answer, screen, and forward incoming phone calls in a timely and courteous manner.
- Manage and distribute incoming mail, packages, and couriers with precision.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Maintain a tidy and organized reception area and common spaces.
- Provide administrative support to various departments, including data entry and report generation.
- Handle sensitive information with the highest level of confidentiality.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of professional receptionist or administrative support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional verbal and written communication skills with a polished phone manner.
- Strong organizational skills and the ability to multitask in a busy environment.
- Ability to work independently with minimal supervision.
- Must be reliable, punctual, and able to pass a background check.