Job Description
We are looking for a dynamic and professional Receptionist to join our growing team in the heart of New York City. At Apex Office Solutions, we believe in empowering our staff with flexibility and financial freedom. That’s why we offer Daily Pay options—get paid the very day you finish your shift, rather than waiting for a bi-weekly cycle.
As the first point of contact for our clients and visitors, you will play a crucial role in shaping our company’s image. If you have a warm personality, strong organizational skills, and a desire to work in a fast-paced environment, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, ensuring a positive first impression of our company.
- Phone Support: Answer incoming calls, screen them appropriately, and transfer to the correct department or take detailed messages.
- Mail & Communications: Sort and distribute incoming mail, packages, and faxes efficiently to the appropriate staff members.
- Administrative Support: Assist with data entry, filing, scheduling appointments, and maintaining accurate office records.
- Meeting Coordination: Manage conference room bookings and ensure meeting spaces are set up and ready for use.
- Vendor Relations: Interact with delivery services and other external partners in a courteous and professional manner.
Qualifications
- Experience: Previous experience as a receptionist or in an administrative support role is preferred but not mandatory.
- Education: High school diploma or GED equivalent required.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
- Communication: Excellent verbal and written communication skills with a focus on customer service.
- Organization: Strong attention to detail and the ability to multitask in a busy office environment.