Job Description
Are you an organized professional looking for an immediate opportunity?
Apex Office Solutions is currently hiring an Office Assistant to join our dynamic team in Detroit, Michigan. We are looking for a detail-oriented individual to handle daily administrative operations and support our staff. If you are proactive, reliable, and ready to start immediately, we want to hear from you!
As part of our urgent hiring initiative, we offer a competitive salary and a comprehensive benefits package including health insurance, paid time off, and professional development opportunities.
Responsibilities
- General Administrative Support: Perform a variety of clerical duties including filing, photocopying, scanning, and data entry to ensure efficient office operations.
- Reception Duties: Greet visitors, answer multi-line phones, and direct inquiries to the appropriate department or staff member professionally.
- Mail and Communications: Manage incoming and outgoing mail, including couriers and packages, and distribute messages and materials promptly.
- Meeting Coordination: Schedule appointments, maintain calendars, and prepare meeting rooms with necessary materials and refreshments.
- Inventory Management: Monitor office supply levels, place orders for necessary materials, and maintain an organized supply closet.
- Document Preparation: Draft, proofread, and edit documents such as reports, letters, and memos with a high degree of accuracy.
Qualifications
- Education: High school diploma or GED equivalent required; post-secondary education in business administration or a related field is a plus.
- Experience: Minimum of 1-2 years of experience in an office environment or administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Integrity: Ability to handle sensitive information with confidentiality and adhere to company policies.