Job Description
Are you the first voice our clients hear and the first face they see?
We are seeking a professional, organized, and welcoming Receptionist to join our dynamic team in the heart of Philadelphia. As the face of Apex Professional Solutions, you will be responsible for managing our front desk operations, ensuring a smooth workflow, and representing our brand with the highest level of professionalism.
Why Join Us?
- Competitive Pay: $22 - $28 per hour based on experience.
- Immediate Start: Opportunity to begin making an impact immediately.
- Growth Potential: Clear pathways for advancement within the administrative department.
- Modern Environment: Work in a collaborative, tech-forward office space.
If you thrive in a fast-paced environment and possess a knack for customer service, we want to meet you.
Responsibilities
- Front Desk Management: Greet and welcome all visitors and clients with a warm and professional demeanor, ensuring a positive first impression.
- Communication Hub: Answer, screen, and direct incoming phone calls and emails efficiently using a multi-line system.
- Scheduling: Manage the company calendar, schedule appointments, and coordinate meeting rooms with internal and external stakeholders.
- Administrative Support: Assist with data entry, filing, document preparation, and other general office tasks as needed.
- Mail & Logistics: Sort and distribute incoming mail and packages, and handle outgoing courier services.
- Vendor Relations: Maintain a clean and organized reception area, including managing office supplies and coordinating with cleaning services.
- Client Relations: Provide information to visitors regarding company policies and procedures.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Business Administration is a plus.
- Experience: Minimum of 1-2 years of professional receptionist or administrative support experience.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a professional phone manner.
- Organization: Strong time management skills with the ability to prioritize tasks in a busy environment.
- Attitude: A positive, proactive, and service-oriented attitude with the ability to handle confidential information with discretion.
- Flexibility: Willingness to adapt to changing priorities and assist other departments as required.