Job Description
Are you a highly organized professional looking to grow your career in the heart of Chicago? Metro Chicago Support Services is seeking a dedicated Office Assistant to join our dynamic team. In this pivotal role, you will be the face of our operations, ensuring our daily activities run smoothly and efficiently.
We pride ourselves on a collaborative work environment, offering competitive benefits and clear pathways for professional development. If you possess a keen eye for detail and excel in a fast-paced setting, we encourage you to apply today.
Responsibilities
- Front Desk Operations: Manage the reception area, greet visitors with professionalism, and handle multi-line phone systems.
- Communication Management: Screen and direct calls, manage email correspondence, and distribute incoming mail and packages.
- Scheduling & Coordination: Maintain calendars, schedule appointments, and coordinate meeting rooms and video conferences.
- Data Management: Perform accurate data entry, file management, and assist with inventory tracking of office supplies.
- Administrative Support: Prepare expense reports, assist with travel arrangements, and support various departments with ad-hoc projects.
- Customer Service: Provide exceptional service to clients and internal stakeholders, ensuring a welcoming environment.
Qualifications
- Education: High school diploma or GED required; Associate's degree in Business Administration preferred.
- Experience: Proven experience as an Office Assistant, Administrative Assistant, or in a similar support role.
- Technical Proficiency: Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication Skills: Excellent verbal and written communication skills with a professional tone.
- Organizational Skills: Strong time-management abilities and the capacity to prioritize tasks in a busy environment.
- Interpersonal Skills: Ability to work independently as well as collaboratively within a diverse team structure.