Job Description
Join our dynamic team as the face of our Philadelphia operations! We're seeking a polished and proactive Receptionist to deliver exceptional first impressions while managing critical administrative functions. This immediate opening offers competitive compensation, comprehensive benefits, and a vibrant work environment where your contributions are valued.
As the first point of contact for clients, partners, and employees, you'll embody our commitment to professionalism and efficiency. This hybrid role combines on-site presence with flexible scheduling options, perfect for candidates seeking work-life balance without compromising impact.
Responsibilities
- Manage multi-line phone system with call routing, voicemail management, and professional call handling
- Coordinate visitor reception including badge issuance, meeting room scheduling, and executive support
- Perform comprehensive administrative tasks: calendar management, correspondence, and document processing
- Oversee office inventory, supply procurement, and vendor coordination for seamless operations
- Support HR functions: onboarding paperwork processing, interview scheduling, and benefits administration
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Minimum 2 years receptionist or front desk experience in professional services environment
- Expertise in Microsoft Office Suite (Outlook, Word, Excel) and scheduling platforms
- Exceptional written/verbal communication skills with multilingual abilities preferred
- Proven ability to multitask in fast-paced settings while maintaining composure
- Proficiency in CRM systems (Salesforce/HubSpot) and office equipment operation
- High school diploma or equivalent; associate's degree in business administration preferred