Job Description
Welcome to Apex Administrative Solutions, a forward-thinking organization dedicated to excellence in client service. We are seeking a professional, energetic Receptionist to join our team in Indianapolis immediately. In this role, you will be the first point of contact for our clients and visitors, representing our brand with professionalism and warmth. We offer a competitive benefits package, a modern work environment, and the opportunity to grow within a stable company.
Why Join Us?
- Immediate start available for the right candidate.
- Comprehensive health, dental, and vision insurance.
- Paid time off and holiday pay.
- Training and professional development opportunities.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional and courteous manner, directing them to the appropriate person or area.
- Phone Systems: Answer, screen, and forward incoming calls in a timely manner; take accurate messages and respond to general inquiries.
- Administrative Support: Manage incoming and outgoing mail, handle package deliveries, and maintain the lobby area to ensure a welcoming atmosphere.
- Record Keeping: Maintain accurate records of visitors, maintain the reception logbook, and assist with basic data entry and filing tasks.
- Meeting Coordination: Schedule meetings and conference rooms, set up audio-visual equipment as needed, and prepare refreshments for clients.
- Vendor Relations: Interact with delivery personnel and service vendors in a professional manner.
Qualifications
- Experience: Minimum of 1-2 years of professional front desk or administrative experience preferred.
- Education: High school diploma or GED required.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a friendly, customer-service-oriented demeanor.
- Organization: Strong multitasking abilities and the ability to prioritize tasks in a fast-paced environment.
- Professionalism: Must present a professional appearance and maintain a positive attitude under pressure.