Job Description
Join a Dynamic Team in Houston, TX!
Are you a welcoming and organized professional ready to make a great first impression? Apex Office Solutions is currently seeking a dedicated Receptionist to join our growing team. We pride ourselves on a professional, fast-paced environment and are looking for someone who thrives in a client-facing role.
As the face of our company, you will be the first point of contact for visitors and clients. We offer an immediate start and a competitive benefits package for full-time employees. If you have excellent communication skills and a passion for administrative excellence, we want to meet you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, ensuring a positive first impression for all guests.
- Communication Hub: Answer and direct incoming phone calls to the appropriate departments or personnel in a timely and courteous manner.
- Calendar Coordination: Manage the executive and team calendars, scheduling appointments, meetings, and resolving scheduling conflicts.
- Administrative Support: Handle incoming and outgoing mail, process invoices, and assist with general data entry and filing tasks.
- Client Relations: Serve as the primary point of contact for clients and visitors, answering inquiries and providing information about company services.
- Office Maintenance: Maintain the reception area in an organized and presentable condition at all times.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Communication: Exceptional verbal and written communication skills with a professional phone etiquette.
- Interpersonal: Strong customer service orientation with a friendly and approachable personality.
- Organization: Ability to multitask effectively in a fast-paced environment while maintaining attention to detail.