Job Description
Exciting Opportunity: Receptionist Position in San Jose, CA
Horizon Administrative Solutions is looking for a dedicated and professional Receptionist to join our team. We offer a competitive salary, a flexible schedule, and a supportive work environment for our full-time employees.
As the face of our company, you will be responsible for managing our front desk operations with efficiency and a welcoming attitude. We value our employees and offer opportunities for growth within the organization.
Responsibilities
- Manage incoming calls and emails, ensuring all inquiries are routed to the correct department promptly.
- Greet visitors and clients professionally, maintaining a welcoming and organized reception area.
- Handle front desk administrative duties, including mail sorting, package delivery coordination, and courier services.
- Assist with scheduling appointments and maintaining the company calendar.
- Perform data entry and maintain accurate digital and physical filing systems.
- Order and manage office supplies to ensure the department is well-stocked.
- Provide general administrative support to management and staff as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 3 years of experience in a receptionist or administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional telephone manner.
- Excellent organizational skills with the ability to multitask in a fast-paced environment.
- Must be reliable, punctual, and able to work a flexible schedule, including occasional evenings or weekends.
- Professional appearance and a positive, customer-service-oriented attitude.