Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Oakland, CA. In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless communication and efficient data management.
This position is perfect for a proactive professional who excels at multitasking and has a keen eye for accuracy in data entry tasks. You will have the opportunity to work in a fast-paced environment where your organizational skills will make a tangible impact on our business success.
Responsibilities
- Perform high-volume data entry tasks with 99% accuracy, ensuring all records are up-to-date in our CRM and databases.
- Manage incoming and outgoing correspondence, including email, phone calls, and mail.
- Coordinate and schedule appointments, meetings, and travel arrangements for executive leadership.
- Prepare and maintain accurate financial reports, expense reports, and inventory logs.
- Assist in the onboarding process for new employees by preparing necessary paperwork.
- Maintain and organize physical and digital filing systems for easy retrieval.
- Order office supplies and manage vendor relationships.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative support or data entry roles.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast and accurate typing skills (minimum 45 WPM).
- Strong attention to detail and problem-solving abilities.
- Excellent verbal and written communication skills.
- Ability to work independently and manage time effectively in a hybrid setting.