Job Description
Welcome to Apex Corporate Solutions, where we are seeking a dedicated and professional Receptionist to join our dynamic team in New York City.
In this pivotal full-time role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming, efficient, and professional experience for everyone who walks through our doors. We pride ourselves on our corporate culture and are looking for an individual who embodies our core values of excellence and service.
As the face of our company, you will play a crucial role in maintaining our high standards of office administration and client relations.
Responsibilities
- Greet and Welcome: Professionally greet all visitors and clients, determining their needs and directing them appropriately.
- Phone Management: Answer and screen incoming calls with a polite and helpful demeanor, taking accurate messages or transferring calls to the correct department.
- Mail and Communications: Sort and distribute incoming mail, faxes, and packages in a timely manner.
- Scheduling: Manage the calendar for senior staff, schedule meetings, and prepare conference rooms for presentations.
- Office Support: Assist with basic administrative tasks, including data entry, filing, and inventory management of office supplies.
- Visitor Management: Sign in guests, issue visitor badges, and maintain the visitor log.
- Reception Area: Ensure the reception area is tidy, organized, and presentable at all times.
Qualifications
- Education: High school diploma or GED equivalent required; Associate’s degree or previous college coursework in business administration is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or front desk role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Exceptional verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Appearance: Professional appearance and demeanor; comfortable interacting with diverse groups of people.