Job Description
Are you a professional, detail-oriented individual seeking a role that offers the perfect work-life balance? Pinnacle Administrative Services is currently seeking a dynamic Receptionist to join our team in the heart of San Jose. We pride ourselves on fostering a modern, collaborative environment where flexibility is not just an option—it's a priority.
In this pivotal role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming and efficient experience. We are looking for a candidate who is tech-savvy, possesses exceptional interpersonal skills, and can adapt to a fast-paced setting while managing a flexible schedule.
Why Join Us?
- Flexible scheduling options to accommodate your lifestyle.
- Competitive hourly pay with opportunities for overtime.
- Professional development and growth within a stable organization.
- A collaborative and inclusive company culture.
Responsibilities
- Greet and Welcome: Provide a warm and professional welcome to all visitors, clients, and employees, directing them appropriately.
- Front Desk Operations: Manage the front desk, including answering multi-line phones with a friendly demeanor, routing calls, and taking accurate messages.
- Mail and Distribution: Sort and distribute incoming mail, packages, and deliveries efficiently to various departments.
- Calendar Management: Assist in scheduling appointments and meetings, ensuring the office calendar is up-to-date and organized.
- Office Maintenance: Maintain a clean, organized, and professional reception area, ensuring all common spaces are presentable.
- Administrative Support: Perform general clerical duties such as filing, data entry, and preparing meeting materials.
Qualifications
- Experience: Minimum of 1-2 years of professional receptionist or front desk experience preferred.
- Communication: Excellent verbal and written communication skills with a focus on customer service.
- Technical Proficiency: Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Professionalism: Must present a polished, professional appearance and maintain a positive attitude.
- Flexibility: Ability to work varied shifts, including some evenings or weekends as needed to support business operations.
- Education: High school diploma or GED required; Associate’s degree or equivalent experience is a plus.